Types of Paid Leave

Absence Code | 3080

Notes | Used when an employee does not account for the total planned work hours for a day and does not take paid leave or LWOP. Instead, the employee enters additional hours worked on another day during the same week which offsets the missed hours on a previous day. An alternative is to submit a Personnel Change Request to modify the planned work hours before time is entered for that week.

Absence Code | 1070

Notes | Generally used for suspension with pay or other administrative action.

Absence Code | 3065

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 10 days per fiscal year.

Absence Code | 1080

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 10 days per fiscal year.

Absence Code | 3060

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 10 days per fiscal year.

Absence Code | 2010

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 4 occurrences per fiscal year.

Absence Code | 2020

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum  5 days per occurrence.

Absence Code | 3000

Quota | Use sick leave quota

Over Limit Message | Yes

Notes | Maximum 8 hours per fiscal year for children in pre-K through 12th grade. Includes parent teacher conferences.

Absence Code | 3070

Quota | Use sick leave quota

Documentation Required | Yes

Notes | Maximum 3 hours per week during Fall/Spring semesters. Max 6 hours per week during summer sessions.

Absence Code | 3090

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 5 hours per month.

Absence Code | 1035

Quota | Entered by HR

Documentation Required | Yes

Notes | Sick leave donated to another employee. Hours donated are for immediate need and cannot be banked for use at a later date. Recipient must provide medical documentation.

Absence Code | 2040

Quota | Entered by HR

Documentation Required | Yes

Notes | Maximum 5 days per fiscal year for non-illness related reasons; requires VP approval.

Absence Code | 1030

Quota | Entered by HR

Documentation Required | Yes

Notes | Maximum normally 30 work days; requires VP approval.

Absence Code | 1050

Quota | Generated during Time Eval

Notes | Maximum balance = 100. Additional hours earned over 100 will be paid automatically on next paycheck.

Absence Code | 2050

Absence Code | 2060

Documentation Required | Yes

Notes | Must be for immediate family member as defined by state law. Request > 5 days requires VP approval.

Absence Code | 2080

Documentation Required | Yes

Absence Code | 1060

Notes | Automatically reduces pay on next paycheck. Absences expected to be more than 30 calendar days requires a Personnel Change Request (PCR) instead of time entry.

Absence Code | 2091

Quota | Entered by HR

Documentation Required | Yes

Notes | Maximum 22 work days per calendar year. To assist civil authorities in declared emergency. In addition to 15 days of Military Training or Duty (code 2090).

Absence Code | 2095

Quota | Entered by HR

Documentation Required | Yes

Notes | No maximum. Must be called by Governor due to emergency.

Absence Code | 2090

Quota | Entered by HR

Documentation Required | Yes

Notes | Maximum 15 work days per federal fiscal year (Oct 1 – Sept 30). Maximum carry over 45 days. Authorized training or duty for State forces, US Armed Forces reserve, or state/federal urban search and rescue team.

Absence Code | 2030

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 30 days per occurrence.

Absence Code | 3035

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 32 hours per fiscal year. Program must be established in advance by dept head or higher level and outstanding performance documented.

Absence Code | 1010

Quota | Accrued by system

Documentation Required | Yes*

Notes | Accrued on the first workday of each month based on FTE.

*More than three continuous days requires doctor excuse or written statement

Absence Code | 1020

Quota | Entered by HR

Documentation Required | Yes

Notes | Maximum 90 work days per illness; 180 days per lifetime.

Absence Code | 3010

Documentation Required | Yes

Notes | Maximum 20 hours per week. Approval by VP – see UPPS 04.04.35. (Do not use for professional development workshops or conferences – those are regular work time).

Absence Code | 1040

Quota | Generated during Time Eval

Notes | Unused hours are forfeited after 12 months and upon termination of employment.

Absence Code | 3020

Documentation Required | Yes

Notes | For business purposes only. Personal situations require use of own accruals.

Absence Code | 3030

Notes | Formal program established at university or division level. Example, Staff Employee of the Month or division team award.

Absence Code | 2070

Notes | Paid time off due to inclement weather or other authorized closure by the President (do not use for official holidays). *

Absence Code | 1000

Quota | Accrued by system

Notes | Accrued on the first workday of each month based on FTE and years of state service. Must have six months’ continuous state service before allowed to use. Maximum carryover per fiscal year based on total state service; excess converts to sick leave.

Absence Code | 1085

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 15 days per fiscal year; To obtain medical care administered by the VA.

Absence Code | 2000

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 5 days per fiscal year.

Absence Code | 1090

Over Limit Error Message | Yes

Documentation Required | Yes

Notes | Maximum 5 days per fiscal year.

Absence Code | 3040

Absence Code | 3050

Over Limit Error Message | Yes

Notes | Maximum ½ hour per day.